Bespoke Document Management

Bespoke & Tailor Made specific Document Management Solutions

The Information Assets Group's  Document Management System (DMS) has been developed around our existing corporate and government customer base from over the last 20 years.

In a nutshell, IA's solution to Document Management operates exactly like a virtual filing cabinet. Documents (emails, Microsoft Office Word & Excel files), images from digital cameras and scanned images, are stored into client-intelligent folders and sub-folders and are referenced by name or unique number (as well as full text search capability). The solution can have multiple departments and could include, HR, Property, Insurance and Secretariat/Board.

The  IA Group  DMS Objective

To securely and electronically store, control, organise and retrieve scanned images and other electronic files, whilst allowing fast, simple (but secure) access by your employees, from their desk (whether in the office, working from home, or out on location). Our system will enable you to make available all of these documents between different branches, personnel, contracted solicitors and other third parties. We pride ourselves that it is a simple process to add, remove and edit files (and the database) in a live environment.

The bespoke solution will of course provide a flexible access/security feature which will individually control accessibility to the site, the records and what actions can be carried out on these elements. Further on from this, the system can provide a full audit trail (document and personnel) which will log and record all activity on the site.

Features of the DMS include:

• Online (internet or intranet) or Network based Solution
• Individual Document Audit log file
• Personnel Audit log file
• Drag & Drop - add document wizard
• Bespoke Tab/Sections Design - up to 15 different sections.
  Other sections may include Rating, Service Charge, Rent Review/Lease Renewal, Photographs, Landlord and General etc) as well of course as all the possible FM & Maintenance sections including Certificates.

The IA Group Waystation Module *

(* optional - for adding new documents)

IA Group could bespoke design a number of Waystations for your internal department and your external users. Thus, a number of operatives within the Agency will be able to add, new documents (scanned images, Word or Excel files, JPEGs, e-mails, and so on) as well as any external parties you desire. Security and document/tab access rights are fully defined for both the website and the waystation.

The site includes full user and document audit trail, enabling you to see who has added what documents, and who has looked at them.