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Bespoke & Tailor Made specific Document Management Solutions
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Software Systems

Once scanned and processed, IAG can build a bespoke document management solution for your...

Scanning Bureau

The Information Asset Group  is one of the country's leading scanning bureaus; situated on the borders of Hampshire and Dorset. At our bureau offices we can deal with a complete range of paper document. We can store up to approximately 30,000 sheets of A4 paper per CD-ROM and up to 3,000 large format A0 drawings per CD-ROM.

Document types we handle include:

  • Normal A4 paper (We have the capacity to scan and electronically convert between 12,000 and 40,000 of A4 sheets of paper per day.
  • B&W (black and white) documents, from the size of a business card through to A0 in size, including engineering diagrams, maps and architectural plans.
  • IAG  is one of the few organisations in the country who own an A0 colour scanner. This means that colour documents from the size of a business card through to A0 (47x33 inches) in size can be scanned in and digitally stored. Thus, all of the document types listed above can be scanned in full colour if appropriate or necessary. At  IAG we can deal with hundreds of colour photographs ranging from the size of a postage stamp through to anything as large as 1 metre in width by 20 metres in length!
  • Colour photographs (up to 3,000 per day).

We also have the facility to convert existing microfiche and microfilm archives to electronic files and incorporate them into the resultant document management solution (DMS).  This includes conversion of microfiche, aperture cards and 16mm or 35mm roll film.

Scanning Process

We  scan all paper-based documentation  at mainly 300dpi (depending on quality of original). There will be full OCRing (Optical Character Recognition) of every word of every page of very document enabling full text search and interrogation.

We tend to scan to industry-standard Adobe Acrobat PDF files and create two-tiered documents. The top level is a 100% facsimile image; the bottom level, the OCR'd text. The end result will be a multi-page PDF file for each file/record. For each PDF created, we will also provide an associated .txt or .rtf file with the OCR'd text (in order that it can be imported into the on-line Retrieval solution for fast searching capabilities).

Storing, Indexing and Searching

At IAG, we understand that it is all very well having 20,000 sheets of A4 paper or 3,000 A0 drawings on one CD-ROM, but you do need to be able to retrieve them, quickly and efficiently.

Thus, our software indexing solutions can mirror your current manual filing system 100%. Take the example of an electronic filing cabinet.   A filing cabinet contains drawers, which in turn contain folders, which in turn contain binders, which in turn contains documents. Any of these sections can be searched upon by the index fields you specify for each document (e.g. drawing number, author, building etc.) within any level or by moving down the hierarchical tree until you get to the section you require.