General Property Information Assets

Below is a comprehensive list of the kinds of documentation included in a general property information assets portfolio

Ownership

• Asbuilt Drawings
• Building Owners Manual
• Land Registry
• Mortgage Deeds
• Planning Permissions and Conditions
• Right of Way and Easements
• Specialist maintenance guides
• Title Deeds
• Transactions
• Warranties and Indemnities

Landlord & Tenant

• Assignment Deeds
• Deeds of Approva
• lDilapidations Claims / Scott Schedules
• Insurance Certificates and Schedules
• Lease Plans
• Leases (head & sub-leases)
• Memoranda (rent reviews, etc)
• Negotiation files
• Schedules of Condition
• Tenancy Schedule and Details

Property Management

• Accounts and Financial Records
• Asbuilt Drawings (and amendments)
• Asset Register (plant and equipment)
• Budgets and Financial Planning
• Building Management Systems Data
• Emergency and Contingency Plans
• EPCs (Energy Performance Certificates)
• H&S (Health and Safety) Registers
• Insurance Certificates
• Operating Manuals
• Operational HR Management
• Planned maintenance schedules and reports
• Plant and equipment life cycle dataService charge allocation
• Service charge expenditure reports
• Specification for works
• Work permits

Construction/PM

• Asbuilt Drawings
• Building Certificates
• Contract Documentation
• CRM
• Health and Safety Information
• M&E data
• Maintenance
• O&M Documentation   
• Photos/videos
• Practical Completion Certificates
• Project Directory
• Project Log Book
• Project Plans
• Snagging Lists
• Statutory Certificates
• Task Allocation & Tracking
• Warranties & Indemnities

Facilities Management

• Access control and visitor access
• Budgets and Financial Reports
• Car Parking Allocation and charging
• Cashless Vending Data
• CCTV Captured Data
• Charge Back & Cost Attribution
• Emergency and Contingency Plans
• Fixtures and fittings schedules
• Health and Safety Registers
• Help Desk trend reports
• Key performance indicators and reports
• Landlord and Statutory Authority details   
• Move Management and tracking
• Occupiers Manuals
• Operational HR Management
• Parts and spares inventory control
• Physical asset moves and tracking
• Physical asset register
• Policies and Procedures
• Procurement and Purchasing
• Security Passes Register and Control   
• Service Level Agreements
• Service Plans and Workplace Allocation
• Statutory Certificates
• Supplier Contract Information
• Suppliers Directory
• Tender Process